Talent Acquisition Privacy Policy

At MEDFAR, we collect several types of personal information as part of our application and hiring process: 

Initial Application Information 

When you apply for a position, we ask for your first name, last name, city of residence, and email address. We also encourage you to provide a copy of your resume, which typically includes:

• Phone number
• Home address
• Education details
• Current and past work experience 
• Social media links (e.g., LinkedIn profile)
• Any additional information included in your cover letter or resume 

Hiring Process Information 

Throughout the hiring process, we may collect:

• Interview notes
• Assessment results
• Communications between MEDFAR and you, the candidate

Job Offer Information

If we extend a job offer, we may request additional identifiable information, such as: 

• Social Security Number 
• Proof of employment eligibility 

Background and Reference Checks

Prior to hiring, we may conduct background and reference checks, during which we may collect additional personal information.

MEDFAR collects personal information about applicants in order to facilitate communication throughout the hiring process, to process applications, to determine suitability for the position and to gather other important information necessary for employment and legal purposes.

We collect personal information when a candidate applies for a job offering with  MEDFAR and throughout the hiring process until the candidate receives an offer, is rejected or withdraws from the process.

Personal Information is collected directly from applicants when applying through our ATS SmartRecruiters or other job platforms like LinkedIn or Indeed. We also collect applicant Personal information from referrals, publicly available sources (e.g., LinkedIn or Indeed profiles), and other recruiters when partnering with a recruitment agency.

MEDFAR’s Talent Acquisition team has full access to applicants’ information. Hiring managers and interviewers involved in the hiring process may only access personal information such as name, last name, email, and resume.

We store applicants’ information in our ATS- SmartRecruiters. Please review their Privacy Policy at the following link: https://www.smartrecruiters.com/legal/candidate-privacy-policy/august-13-2020/

Please note that we also store information on our company’s Google Drive. You can review our Google Drive Privacy Policy at the following link: https://policies.google.com/privacy

For background and reference checks we store personal information in Certn. Please review their Privacy Policy at the following link: https://vault.pactsafe.io/s/5d800911-f26c-4e3a-884d-85117a81799b/legal.html?g=37964#contract-byeg-ihlj

We will retain your information for as long as necessary to carry out the purposes described above or as otherwise required by law. Applicant’s personal information on Smart Recruiters is self-managed; it can always be accessed, deleted, or edited. If you accept an offer and are hired for a role at MEDFAR, we will retain your Personal Information to manage your employment or contract with us, and we will share a separate privacy policy that will apply as an employee at MEDFAR. If your application is not successful (you withdraw or decline our offer), we will retain your Personal Information for a period of 3 years after you apply for various reasons, including in case we face a legal matter in respect of a recruitment decision, to consider you for other current or future job opportunities at MEDFAR, and to help us better understand, analyze, and improve our recruitment processes. If you would like more information about how long we will keep your personal information, please contact us as set out in the “How to contact us” section.

We employ widely recognized security standards to protect the personal information entrusted to us from the time it is collected until it is securely stored. Our security measures include appropriate physical, technical, and administrative safeguards designed to protect personal information from accidental destruction, loss, unauthorized modification, disclosure, misuse, or any unlawful processing. Access to your personal information is strictly limited to individuals who need to know that information to perform their job functions and who are bound by confidentiality obligations.

It is important to note, however, that no data transmission over the Internet or electronic storage method can be guaranteed to be completely secure. Therefore, while we strive to protect your personal information, we cannot ensure or warrant the absolute security of any information you transmit to us, and you do so at your own risk. If you have any concerns about the security of your personal information, please contact us using the contact information provided in the “How to Contact Us” section.

You have certain rights regarding your personal information.

Under certain circumstances and in accordance with applicable Personal Information protection laws, you may have the right to:

• Access the personal information we hold about you;
• Correct or update your personal information;
• File a complaint with a Personal Information protection authority, particularly in the country, province or state where you usually reside, where we are located, or where an alleged infringement of Personal Information protection law has occurred.

To exercise any of these rights, with respect to personal information held directly by us, please contact us as indicated in the “How to Contact Us” section.

To edit or delete your personal information stored on SmartRecruiters, please follow the instructions provided on Smartr Frequently Asked Questions (FAQ) – SmartRecruiters . You can access your profile and manage your personal information through the following link: SmartRecruiters Sign in 

To edit or delete your personal information stored on Certn, please submit a request to Certn, using the details in the “Contact us” section of their privacy policy Certn – Privacy Policy.

MEDFAR has appointed Patrick Issid as the Person in charge of the protection of personal information to oversee compliance with this Privacy Policy and applicable privacy laws. For information about MEDFAR’s privacy practices, please contact Patrick Issid at:

acces.information@medfarsolutions.com 

MEDFAR reserves the right to modify or supplement this Privacy Policy at any time. If we change this Privacy Policy, we will post such changes on our website and make the revised policy and changes available upon request to MEDFAR’s Person in charge of the protection of personal information. 

This Privacy Policy was last updated April 1, 2024.